Governance & Policies

Data Protection / Information Governance

• Accessibility Statement

  We are committed to making our website accessible to everyone. This statement explains how we aim to meet accessibility standards, any known issues, and how users can request information in alternative formats.

• CCTV Policy

  This policy explains how and why CCTV is used in our area. It outlines how footage is collected, stored, and used responsibly to support public safety while respecting individuals’ privacy rights.

• Data Audit

  Our data audit provides an overview of the personal data we hold, where it comes from, how it is used, and who it is shared with. It helps ensure accountability and compliance with data protection regulations.

• Data Protection Policy

  This document outlines how we collect, use, store, and protect personal data in line with UK data protection laws. It explains individuals’ rights and our responsibilities to keep information secure and confidential.

• Privacy Policy

  This policy explains how we handle personal information when you interact with us, including through our website. It covers what data we collect, why we collect it, and how we keep it safe.

• Record Management and Document Retention Policy

  This policy explains how we create, store, manage, and securely dispose of records. It ensures important information is kept for the correct length of time while maintaining transparency, efficiency, and legal compliance.

Environmental

• Biodiversity Policy

  This policy sets out our commitment to protecting and enhancing biodiversity within the parish. It outlines how we will manage green spaces, support local wildlife, and consider environmental impacts in our decisions to help create a healthier, more sustainable natural environment.

Finance Policies and Publications

• Asset Management Policy

  This policy outlines how we manage, maintain, and review our physical assets, such as land, buildings, and equipment. It ensures assets are used effectively, kept in good condition, and provide value to the community.

• Asset Register

  The asset register is a record of all assets owned by the council, including details such as location, value, and condition. It supports transparency, accountability, and effective asset management.

• Financial Regulations

  These regulations set out how the council manages its finances, including budgeting, spending, and financial controls. They ensure public funds are used responsibly and in accordance with legal requirements.

• Financial Risk Assessments

  This document identifies potential financial risks and outlines measures to reduce or manage them. It helps safeguard the council’s finances and supports informed decision-making.

• Grants Policy

  This policy explains how the council awards grants to local organisations and community groups. It sets out eligibility criteria, application processes, and how funding decisions are made.

• Internal Control Policy

  This policy describes the systems and procedures in place to ensure financial accuracy, prevent fraud, and protect council resources. It supports strong governance and accountability.

• Investment Policy

  This policy outlines how the council manages and invests its funds. It prioritises security and liquidity while aiming to achieve appropriate returns in line with legal and regulatory guidance.

• Reserves Policy

  This policy explains how the council maintains and manages its financial reserves. It sets out the purpose of reserves, the levels considered appropriate, and how they are used to ensure financial stability and support future projects or unexpected costs.

Governance

• Burial Regulations

  These regulations set out the rules for burials within council-managed cemeteries. They ensure the respectful use, maintenance, and management of burial grounds for the benefit of the community.

• Committee Terms of Reference

  This document sets out the role, responsibilities, and scope of each council committee. It defines how committees operate, their decision-making powers, and how they support the overall work of the council.

• Councillor Code of Conduct

  This code outlines the standards of behaviour expected from councillors. It promotes integrity, accountability, and respect in carrying out their public duties.

• Filming at Council Meetings

  This policy explains the rules for recording, filming, or broadcasting council meetings. It supports transparency while ensuring meetings are conducted in an orderly manner.

• Flag Flying Policy

  This policy sets out when and how flags are flown on council property. It ensures a consistent and respectful approach to marking national, civic, and local events.

• Gifts and Hospitality Policy

  This policy provides guidance on the acceptance and declaration of gifts and hospitality. It helps maintain transparency and prevents conflicts of interest.

• ICO Model Publication Scheme

  This document outlines the information we routinely make available to the public, in line with the Information Commissioner’s Office model scheme. It supports openness and access to information.

• Press and Media Policy

  This policy explains how the council communicates with the press and media. It ensures accurate, consistent, and appropriate communication with the public.

• Publication Scheme

  The publication scheme details the types of information the council publishes and how it can be accessed. It promotes transparency and compliance with freedom of information requirements.

• Risk Assessments

  These documents identify potential risks in council activities and outline measures to minimise them. They help ensure safety and effective risk management.

• Risk Management Policy

  This policy explains how the council identifies, evaluates, and manages risks. It supports informed decision-making and helps protect council services and resources.

• Standing Orders

  Standing Orders set out the rules governing how the council operates, including the conduct of meetings and decision-making processes.

• Terms of Business

  This document outlines the general terms under which the council conducts its business. It provides clarity on procedures, responsibilities, and expectations.

HR / Employment

• Dignity at Work Policy

  This policy promotes a respectful and inclusive working environment. It outlines how bullying, harassment, and inappropriate behaviour are prevented and addressed.

• Disciplinary Policy

  This policy sets out the procedures for handling employee misconduct. It ensures issues are managed fairly, consistently, and in line with employment law.

• Equality and Diversity Policy

  This policy outlines our commitment to valuing diversity and promoting equality. It ensures fair treatment for all employees, councillors, and members of the public.

• Equal Opportunities Policy

  This policy explains how we provide equal access to opportunities in employment and services, ensuring decisions are made fairly and without discrimination.

• Grievance Policy

  This policy provides a clear process for employees to raise concerns or complaints. It ensures issues are handled promptly, fairly, and confidentially.

• Home Working Policy

  This policy outlines the arrangements and expectations for employees working from home. It ensures productivity, wellbeing, and data security are maintained.

• Sickness Absence Policy

  This policy explains how sickness absence is managed, including reporting procedures and support for employees returning to work.

• Training and Development Policy

  This policy sets out our commitment to supporting learning and professional development. It ensures staff have the skills and knowledge needed to perform their roles effectively.

Health and Safety

• Driving on Council Business Policy

  This policy outlines the requirements for employees who drive on council business. It ensures safety, legal compliance, and appropriate use of vehicles.

• Health and Safety Policy

  This policy explains how we manage health and safety across all council activities. It outlines responsibilities and procedures to ensure a safe environment for staff and the public.

• Lone Working Policy

  This policy sets out how risks to employees working alone are managed. It ensures appropriate measures are in place to protect their safety and wellbeing.

• Fire Risk Assessment Policy

  This policy outlines how fire risks are identified, assessed, and managed within council premises to ensure safety and compliance.

• Fire Safety Maintenance Checklist

  This checklist details routine fire safety checks and maintenance activities. It helps ensure equipment and procedures remain effective and up to date.

IT / Cyber Security

• Cyber Security Policy

  This policy explains the measures in place to protect council systems and data from cyber risks. It outlines responsibilities for maintaining security and responding to incidents.

• IT Policy

  This policy sets out the acceptable use of council IT systems and equipment. It ensures systems are used safely, securely, and responsibly.

Operational

• Allotment Policy

  This policy explains how council allotments are managed, including tenancy rules, maintenance expectations, and allocation procedures.

• Council Hall Hire Terms and Conditions

  These terms outline the conditions for hiring council facilities. They include booking procedures, responsibilities, and rules to ensure safe and appropriate use.

• Memorial Bench and Plaque Scheme

  This scheme provides a consistent and fair process for the installation, management and renewal of memorial benches and plaques.